How do document collaboration tools like Dropbox Paper, Quip, and Google Docs compare?
1. Google DocsGoogle Docs is a free cloud collaboration product by Google. Once you create a Google ID or Gmail account, you can get started using Google Docs.One of the best things about having your documents on the cloud is that you can access your files on any device. You won’t panic if your laptop goes down!If you’re familiar with Microsoft Word, Google Docs will feel familiar to you. It has a top bar filled with all of your editing and formating buttons that you’re familiar with.Google Docs has collaboration built-in, making it easy for your team or clients to collaborate. Once you create a document it’s easy to sharing it with others via email or a shareable link.Google provides 15GB of cloud storage on their free plan. You can always upgrade to a paid account if you need more storage.You can work on a document with your teammates simultaneously over the cloud, give them access to edit or make it as a ‘view only• doc, and leave comments in real-time.Google Docs is a great collaborative document tool for small teams. With larger teams, sharing permissions on a document and folder level become difficult to manage as your team grows.Pricing: Starts for free for 15GB of storage, $5/user for basic, $10/user for business & $25/user for enterprise2. Dropbox PaperDropbox Paper is a document collaboration editor focused on design teams to collaborate internally.It allows you to add rich media along with text and images to collaborate and work on projects with your team. Add Dropbox files inside the document, YouTube videos, social media posts and more.You can easily share a document with someone or add a collaborator by simply clicking the “share” button and invite them to view or edit the document via a custom link. You can also create groups and share documents with your teams, so no one is left behind.Users can share files individually or by creating groups, manage access to documents, assign tasks to a team member with @mentions and give feedback in real time.Dropbox paper has taken time to create custom stickers to add personality and humor to the conversations you have with your teammates.Dropbox paper is powerful, yet a light-weight alternative to Google Docs and does a good job of being an online collaborative workspace for teams to work internally.3. QuipQuip is a team collaboration and communication tool that lets teams create and edit live documents and spreadsheets. Quip sets out to eliminate email threads from your work life by providing chat rooms and discussion threads for each document.Users can attach a document or a spreadsheet to a chat and then review and edit it together. With Quip, teams can create, discuss, and organize their internal work. It even connects your SalesForce account and integrates your data with Quip’s live documents and spreadsheets.Team members can access central hub for all their documents and spreadsheets which are constantly up-to-date with everyone’s edits. If you don’t want everyone to access a group, file or folder, you can set permissions for the same.Quip was created to be mobile first and offers dedicated Android and iOS apps to take your work with you wherever you go.Pricing: $30/month for a team of 5.Honorable mention:4. BitThe new kid on the block and one of the most feature-rich tools on this list is Bit.ai. Bit is a new age cloud-based document collaboration tool that helps teams create, manage and track documents.Bit helps you make sure your documents are more than just plain boring text. Thus, apart from allowing multiple users to collaborate on documents, Bit also allows users to share any sort of rich media like YouTube videos, SoundCloud Playlists, Google Docs, One Drive Excel Spreadsheets, GIFs, Tweets, Pinterest boards, etc. Basically, anything on the internet with a link can be shared and Bit will automatically turn it into visual contentJust copy-paste the URL of your content and hit enter. Bit, then generates a live preview of your digital content within in your document. Imagine how rich and interactive your smart documents can become.In addition to adding rich embeds and content, you can also add files inside of your documents. It allows your reader to reference additional documents they need to sign, download, store or access. Bit allows hundreds of various file types to be added to your documents. No more hunting through email attachments to find the right document.Bit has a very minimal design aesthetic to it, but it’s feature rich and helps teams rethink the way they work.It’s even includes an ability for users to track engagement levels on the documents they share. Users are able to see who has accessed their document, how frequently, how much time they spent on it, how often they have returned to it and how far through the document they scrolled, along with other great engagement metrics.Here are some additional features Bit provides:Create professional looking docs quickly with Bit’s pre-made and professional looking templates.Easy customization• just highlight the text and Bit give you the ability to bold/italicize text, create a checklist, numbered list, add quotations, and headings for better understanding.Content Library that automatically saves the images, files and digital content you add to your documents so that you can access and reuse them easily.Smart search allows anyone to search and find any files, images, documents etc quickly and easily across all of their workspaces. Users can search their digital assets using keyword, titles, descriptions, or tags. They can even search files based on its source. (i.e., YouTube).Smart workspaces are created around projects, teams, departments and clients to keep your documents organized. Workspaces make it easy to collaborate and ensure that the right team members have access to the right documents.The ability to tag and comment on a shared document allows team members to collaborate and work together effectively.Automated table of contents created based on your header 1, header 2 and header 3 usage on your document.Shared documents come with the option to include a lead capture form. In order for your recipients to access the documents, you can require they fill out their name, company, email and/or phone number.All shared Bit documents offer document destruction and allow users to remove access to a trackable document by a specific date.Users can also make their documents password protected.All settings of a trackable document can be edited at anytime and update in real-time with your audience.Includes personalized branding on your documents, along with your own custom subdomain so your shared document URLs include your company name.Bit documents are fully responsive and can be accessed on any device.Bit documents can be used for both internal and external use documents.One of the most impressive parts of Bit is that it’s collaborative and can work with any size team. Teammates can collaborate on the documents. Documents can move through normal work flows in your company easily and fluidly.Bit is creating the future of documents for you and your team so you don’t have to rely on multiple tools. It’s the smartest way to create, manage and track your document all from one place.Pricing: Free for use!